Annual inspections: build pre-loss evidence before you need it
6 min read
The single most useful thing in a hail or wind claim is a dated record of what the roof looked like *before* the storm. Adjusters can only work with what you can show them.
The usual real-world rhythm: once a year you ask a roofer to walk the property, take photos, and write up a short PDF. This feature keeps that cycle on schedule and files the result where you'll find it in two years.
- 1
Request a report from your contractor
Open a property, then choose 'Request from contractor' on the Inspections card. Enter their email, the inspection type, and when you need it. They get a secure upload link — no account, no password.
- 2
The contractor uploads directly
Your roofer submits their PDF report plus photos from the link. Everything lands in that property's private file and you get a notification the moment it arrives.
- 3
The AI reads the report
Inspector name, inspection date, condition rating, and each documented finding are pulled out of the PDF automatically so the report is searchable instead of buried.
- 4
Upload your own photos too
Walk the property yourself and add photos by area — roof, exterior, grounds, mechanicals. Timestamped photos cost nothing today and are worth a lot after a loss.
- 5
Stay on the annual cycle
Set a next-due date and you'll be nudged at 30 days, 7 days, and on the day it's due. Properties that have never been inspected are flagged in red.
Good to know
- • Ask contractors for close-ups of flashing, penetrations, and any existing wear — those are the areas adjusters argue about.
- • After a storm, run a second inspection of the same areas. Before-and-after pairs are what make a claim packet persuasive.
Keep learning
Leases: extract insurance requirements and check tenant COIs against them
Upload a lease, get the insurance obligations in plain English, and see which certificates fall short.
Tenant & vendor certificates: collect and track them without chasing email
Send self-upload links, watch expirations, and keep every certificate attached to the property.
Claim packets: hand an adjuster everything at once
Assemble policies, inspection history, incident notes, and before-and-after photos into one package.